When we collect and use your personal information, we ensure that we look after it properly and use it in accordance with our privacy principles which are as follows:

Information provided is processed fairly, lawfully and in a transparent manner.
Personal information you provide is collected for a specific purpose and is not processed in a way which is incompatible for the purpose that South Hampstead Cricket Club collect it.
Your personal information is kept accurate and, where necessary kept up to date.
Your personal information is kept no longer than is necessary for the purpose for which the personal information is required.
We will take appropriate steps to keep your personal information secure.
Your personal information is processed in accordance with your rights.
South Hampstead Cricket Club do not sell your personal information.
South Hampstead Cricket Club may share your information as required with the England and Wales Cricket board (ECB), Middlesex in the Community (MiTC), Middlesex Junior Cricket Association (MJCA) and other authorities su as police, medical specialists; children’s social care, courts and/ or relevant bodies such as probation officers in support of on-going investigations.
We also adhere to the ECB SafeHands guidelines for participation in all cricket activities.
The Club will not take any automated decisions about you.

What personal information do we collect?

We collect a range of personal information, related to your membership of South Hamstead Cricket Club, which may include information such as:

Name and date of birth.
Contact details (including those of parent or legal guardians of junior members).
Contact details of junior members if you are over 16.
Medical/specific requirements information.
Emergency contact details.
Your video/photography preference.
Your membership declaration and signature.
Consents from the parent/legal guardian.
Other relevant information related to your membership (and any other people included in your membership application).

We obtain personal data about you (and any other people included in your membership) through two main sources, your membership application form and the club website (currently managed via Pitchero). Other sources of date may include:

Information you provide to club officials, club coaches and team managers.
Medical practitioners.
Play cricket database.
The ECB
County boards (where relevant)
Leagues (where relevant)

How do we use your personal information?

We mainly use your information to provide you with membership to South Hampstead Cricket Club and related club activities. We also use your information to provide you with updates to various activities that you (and any other people included in your membership application) are part of within the club, this may includes newsletters and other marketing activities within the club.

We may process your personal information for several different purposes and these are set out below:

Administering your application for membership of the Club.
Processing to support participation in the relevant and appropriate Cricket leagues, providing you (and any other people included in your membership application) with appropriate playing opportunities
Administering bookings and attendance at club activities.
Supporting the delivery of cricket related activities.
For training and competition entry.
Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
For quality and improvement monitoring
Where we have a legal obligation to provide personal data for example when requested by the Police, ECB Safeguarding team or the Information Commissioners Office (ICO)
Where we have appropriate legitimate business need to use your personal information such as maintaining our membership database, developing or improving our services to members, all whilst ensuring that such business need does not interfere with your rights and freedoms and does not cause you harm.
Where we need to use your sensitive personal information such as health data because it is necessary for your vital interests, this being a life or death matter such as the disclosure of allergic reactions or sensitive medical information to the relevant authorities.

How long do we keep your records?

We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with South Hampstead Cricket Club as a member.

Two years after you cease to be a member of South Hampstead Cricket Club or play an active part in South Hampstead Cricket Club, we shall delete your data excepting that needed to keep historical scorecard and statistical records.

Your Rights

You can ask us to do various things with your personal information, for example at any time you can ask for a copy of your personal information, ask us to correct mistakes, change the way we use your information, or even delete it. We’ll either do what you have asked or explain why we can’t usually because of a legal or regulatory issue.

As a summary you have the follow rights under GDPR: The right to rectification, The Right to Erasure, Right to restrict the processing of data, Right to data portability, the right to object to direct marketing- you are in control of how we use you information for marketing, we will only contact you if you’ve agreed that it’s okay to do so.

We might use your information to tell you about activities that could interest you, but we don’t use your information for marketing campaigns.

Contact Details

Data Protection Officer is the club Secretary. For all matters please address to:

Secretary, South Hampstead Cricket Club via email at sectary@southhampsteascc.org.uk

Complaints

You have the right to complain to the Information Commissioner’s Office (ICO) at any time if you object to the way in which we use your personal information.

More information can be found on the ICO website: http://ico.org.uk/

Data policy

Your (and any other people included in your membership application) personal information is vital to South Hampstead Cricket club as it undertakes and discharges it duties as a cricket club.

We recognise that looking after data is a big responsibility and we take the security of your (and your families) personal information seriously, and follow General Data Protection Regulations (GDPR) to protect the information we hold on you.

We know that respecting the confidentiality of personal information is critical to preserving your trust and have developed a series of procedures to ensure that all with the club are aware and abide by these principles, please see our website for our full privacy principles.

Whilst we recognise the rights that the GDPR affords to data subjects, we do require your explicit consent to South Hampstead Cricket Club holding your personal data both electronically and where, required on paper. In certain cases, the withholding of personal information may result in the cancellation or temporary suspension of membership until all required information is supplied.

Terms and Conditions

South Hampstead Cricket Club is dedicated to providing a safe and positive environment for members to enjoy themselves and the game of cricket regardless of age, gender, race, religion, sexual orientation, ability, or disability.

The believes that it is important that members, coaches, administrators and parents, carers or guardians associated with the Club should, at all times, show respect and understanding for the safety and welfare of others.

All members (and their guests) should behave appropriately towards the coaches, other Club members and visitors to the Club. The coaching staff and/or captains and/or ground staff and/or Club Committee members will inform the Club Secretary if they consider that a Member's behaviour is unacceptable and the Club reserves the right to remove the Member from sessions or from the Club entirely if that Member's behaviour proves disruptive to others.

The coaches and the Club are not responsible for personal injury, loss or damage to property whilst you attend the Club.

For those senior cricketers selected for league matches, please note it is not possible to play for more than one club. You must have permission from the Club Secretary or Club Chair in writing (via email) if you would like to play for another club. We reserve the right to cancel the membership of anyone found to be playing concurrently at another club without permission.

Players who have not paid their membership fee and/or do not pay their match fees as per the current guidance provided here will not be selected until the arrears are settled.

In applying for memberhsip you confirm that you have read and agree to abide by the rules and policies of the Club and the rules of the Main Club, including the Safeguarding Policy and Code of Conduct.

The Club collects and stores personal information (including medical information provided above) for the purposes of smooth running of the Club.